When you log in to the iCloud beta, three iWork buttons appear beneath the buttons for Mail, Contacts, Calendar, Notes, and Reminders—for online versions of Pages, Numbers, and Keynote. Clicking one of these opens a new window displaying the app’s documents stored in iCloud, along with a single button for creating a new document. Clicking the Create Document button opens a small window where you can choose from more than a dozen templates or create a new blank document. Once the document is open, you can begin working on it just as if you were using the desktop app.
Each app lets you add new documents to iCloud by dragging an iWork or Microsoft Office document from your desktop to the Web app’s document window. If you try to open a document that hasn’t completely synchronized with iCloud—whether you use the Web, Mac, or iOS version of the associated app—you won’t be able to open it until it has completely uploaded.
One drawback of the beta tools is that they don’t let you print directly from them. You have to either mail yourself a copy of the document by using the Share button while viewing it, or download the document from the index screen by control-clicking on it and choosing Download. You can download or share most files either in the native iWork format, as a PDF, or as a corresponding Microsoft Office document (Word, Excel, and PowerPoint).
Pages
Pages is a full-featured word processing and page layout app that lets you create and edit anything from basic text documents to more-sophisticated documents such as flyers and brochures. Pages in iCloud is works well enough, in most respects, for everyday use.
Typing text in the app is the same as typing it in any other version of Pages, though I did notice an occasional lag when my wireless Web connection on a train from New York to Washington D.C. went spotty. This lag was consistent in all of the beta apps.
Pages includes tools for formatting text with various paragraph styles, nearly 50 fonts, and everything you need to manipulate individual text elements. Though it has fewer editing and formatting tools than the desktop version of Pages does, it can incorporate text boxes, images, and paragraph styles in your documents.
As with the iOS versions of the iWork apps, if you open an existing document that contains a feature unavailable in the Web app, the program will give you the option of creating a copy of the document instead of losing that feature in the original. In other instances, the iCloud version of Pages allowed me to view but not edit some items embedded in a document.
For example, you can’t add tables to a document or edit the contents of table cells. But you can view the table and its related data without any problem. Similarly I couldn’t edit or otherwise make changes to images and text boxes very close to the margins in some of the documents I had created using the desktop version of Pages.
Numbers
Numbers is my go-to tool for keeping track of my income and expenses when I travel for business, and Numbers in iCloud handled my existing expense forms without a problem. Those forms include several tables that refer to other tables and use calculations with figures derived from data spread across multiple tables and cells. The calculations aren’t particularly complex, but I was concerned that the forms might look funky or that the calculations wouldn’t work as expected. As matters turned out, everything worked perfectly.
Like the Mac version, the Web app offers access to over 275 functions—more than enough to handle most everyday needs.
Still, the iCloud version of Numbers has its limitations. For example, though you can view charts created in Numbers on your Mac or iOS device—and you can update those charts by changing table data—you can’t change the charts’ formatting in iCloud. That means you can’t turn a bar graph into a pie chart or change it from 2D to 3D without opening the doc in the iOS or Mac version of the app. Apple’s beta notes indicate that more-extensive chart functionality is in the works, however.
When viewing a spreadsheet in landscape mode on my 13-inch MacBook Pro, I found that the Formatting Panel—a small sidebar visible in all three apps that allows the user to format objects in documents—encroached too much on my workspace. I could completely hide this panel, but I couldn’t resize it to take up less space, nor could I perfectly resize the spreadsheet to see everything at once.
Keynote
Online presentation apps face specific challenges, particularly in connection with transitions between slides, movement of elements on a slide, and time-based movement of objects or text on a slide. The iCloud version of Keynote is no exception. But with a few tweaks to your documents, it can come very close to matching the desktop Mac app.
The iCloud version of Keynote has the same 12 templates for creating new presentations that you’ll find in the iOS version. In fact, the Web and iOS versions of Keynote are almost perfect replicas each other, except that the Web version has a more limited set of tools.
Most of the presentations I imported from the Mac app needed some tweaking, particularly with regard to build actions. For example, when I used the Anvil action in a presentation on the Mac, that action did not occur on the Web version; the object just appeared on the slide when the slide loaded. Likewise, items with timed builds did not work correctly. This isn’t necessarily a big deal, but if you plan to present an existing project from iCloud, you should probably tweak it on the Mac before doing so.
Using Keynote in iCloud to make presentations was a pleasant surprise. I used it in presentation mode on a projector connected to my Mac and on an Apple TV (using AirPlay Mirroring). In both cases, the presentation looked gorgeous and worked beautifully.